Authorities use seals and stamps to characterize documents as legitimate. Company Seals may leave an embossed or raised impression on the paper, be imbedded as a watermark to deter forgery or be computer-generated. Stamps validate a document’s originality and signatures with an inked emblem or identification. The use of a seal, a stamp or both depends on document type and state law.

Government agencies use seals to certify vital records such as birth certificates, marriage licenses and death certificates as legal documents, while university registrars put the school seal on official transcripts. Engineers, architects, land surveyors and landscape architects must seal and sign the plans and drawings they prepare to acknowledge authorship and compliance with regulations.

Notarized documents usually carry the notary public’s personalized ink stamp so they photocopy well, according to the American Society of Notaries. States dictate the information on notary and professional stamps. Most give engineers and other licensed professionals the option of using a stamp or a digital version of their seals.

Rubber Stamp, Company Seal